October 10

Productivity

Productivity

by Eric Michael Cap | GOLD STREET

Productivity Tips for "ADD" Creatives / Entrepreneurs

My Top Productivity Tips for my Fellow Creative Pros / Entrepreneurs

  1. 1
    Get 8hrs SLEEP (or whatever You need) daily. I have a 9pm Evening Shutdown Ritual with Alarms to Turn off all Devices, prep. & ensure I'm in Bed with Lights-Out by 9:30pm Sun.-Thu. & 10pm Fri.-Sat. I also take a Sleep Aid to help me stay asleep. Know your Sleep ChronoType (I'm a Bear) & track your Sleep.
  2. 2
    Exercise Daily. This is an absolute must-do for me with my (mild) ADD to clear my mind, unwind, think, sleep better, have more energy & focus for the next day, not to mention maintaining my Cardio Health & Weight. I have a 5pm Workday Shutdown Alarm to wrap-up, change clothes & get out the door by 5:30pm (DST) or an hour earlier in Winter. I usually HIKE with a Podcast (Sermon) up the Hill & Pray Downhill & listen to some (Worship) Music. I have 3 weekly routes & track workouts in RunKeeper. This Quiet-Time helps renew my Mind - Body - Spirit. In Winter I can sub. Weights &/or P90X when it rains.
  3. 3
    MED's / Supplements. While I've known I had ADD for years it wasn't until 2019 that I sought Medical Help; Discipline, Will-Power & Habits weren't enough & I while I was quite capable of "performing" when I had to, there was something missing. After being diagnosed as having Mild ADD I was prescribed Adderall, which helps make-up the chemical imbalance in my brain. I'm on a low dose (10mg x 2 a day) & also take a Magnesium supplement occasionally. I've learned to harness my ADD Hyper-Focus "Super-Power" (lose myself in deep work) & understand my weaknesses to make sure I simplify & focus on one thing at a time in my Passion-Proficiency-Profitability zone.
  4. 4
    Workday Startup Ritual. After going through my Morning Routine, I have a 60min. "Hour of Power" Ritual I go through before Starting Work on my #1 MVP. Here's what that looks like: * Open MacBook Pro & Start PomoDoneApp Timer 4 Work Start-Up + Plan tasks (2min). * Take ADDerall w/Smoothie (3min) * Read Bible Verse of the Day &/or yesterday's Sermon passage (5min) in YouVersion App. * Daily Wins-Gratitude Journal Entry + QT Verse in Full Focus Planner Notes (5min). * Podcast Notes re Ideas/ACT-ons (5min) * Review & Pray over Qtrly/Wkly Goals in FFP/Goals-Board (5min) * Capture Today's Tasks on PostIt-FFP-ToDoist * Clarify & Commit to my Daily "Big 3" & highlight #1 Priority/Main-Event/Focus  * CALendar Big#3 & Appointments & Share Commits.
  5. 5
    Workday Shutdown Ritual. I set an Alarm/Reminder to Wrap my Workday, do a final Email/Msgs Check, Review my FFP Daily Page & Scoreboards (RescueTime Productivity, PomoDone Work Hours, Commits). This can take 15-30 minutes. It's a hard-stop with a deadline to make sure I get changed & out for my Exercise on-time.
  6. 6
    Use Paper &/or Digital Planner like Michael Hyatt's Full Focus Planner &/or ToDoist. I use both in a Hybrid System to Plan my Annual + Quarterly + Weekly Goals & Capture-Clarify-Calendar my Daily Work & Personal Priorities with alarms/reminders. The key is to Prioritize & Focus on the Few Tasks (i.e. #1-3 Things) that will help you accomplish your Weekly & Quarterly Goals i.e. high leverage ROI$ work that moves the needle & makes money, not "busy-work" (email) or outside/other people's "demands". 
  7. 7
    The One Thing / 4DX WIG. Focus on Your "One-Thing" & Work On 1-Thing (Project/Task) at a Time. Our brains work sequentially, multi-taking is a myth & there's a price you pay when task switching, esp. those caused by interruptions or jumping from 1 unrelated task to another. Try & Theme your Days or Mornings/Afternoons to group similar types of Work during the same period. I find I do best with 1 Morning (9-12) Priority & 1-2 Afternoon, with the last 1-2 hours set aside for everything else i.e. emails, calls, quick-wins, small-biz-stuff, social, etc.
  8. 8
    Indistr-Actable Focus. Stay Focused on the (1) Task you're Working On and Eliminate Distractions. I Use PomoDoneApp Timer in 30-45min focussed work intervals connected to ToDoist Tasks. Not only does this keep me focussed, but I have a Daily/Weekly Time Report breaking down how much time I spent on each task. This complements RescueTime which gives me a Computer Work Timesheet breakdown by Category & Apps (i.e. Business, Creative, Communications, Research/Learning, Utilities, etc). Activate Do-Not-Disturb on your Phone & turn off Computer & Phone Notifications. And if necessary, put your Phone in another room or in a bag/case. You can also try Apps that Block Distracting Social & News sites like Self-Control or Freedom. I try very hard to NOT check my Email/Messages (incl. Social Media) until around Lunchtime after completing Deep Work on my #1MVP and @ the end of the day as part of my Workday Shutdown ritual.
  9. 9
    Automate-Delegate-Eliminate. Use Templates & Presets for Re-Occurring projects. Create Systems & Checklists. Use Ai. Do the Delegate Math & Outsource (Fiverr, UpWork, etc.) lower-leverage work that needs to be done but is outside your Strengths (Passion-Proficiency-Profit) Zone. Auto-Pay Bills & Go Paperless. Download Bank Statements (in Quickbooks/CVS format) & Import into your Accounting software. Use CRM & Email Services like MailChimp, Active-Campaign, etc. to automate your CRM & Sales Funnels & Social Post Schedulers like HootSuite that can share 1 Post to multiple Platforms. Listen/Watch Business Content 1.5X Speed. Read-Listen-Watch Book Summaries. 
  10. 10
    Stationery & Printing. I use Post-It Notes, Index Cards & a White Board to Visualize complex Goals & Projects. I also use Erasable Frixion Pens with my Full Focus Planner. I have a Folder with printouts of my Annual & Quarterly Goals, Goal Planning Sheets (my GPS), ToDoist Projects Break-Downs, Checklists, Budgets & P&L's, Weekly/Quarterly Previews, Work Rituals, Ideal Week, Vision & Mission, Business & Marketing Planning Worksheets, Weekly Productivity Reports, Web Stats & more.
  11. 11
    Nutrition & Diet. I Feed my Body Healthy "Energy" Food. It starts with Smoothie freshly made by my wife every morning. Breakfast is usually a WholeGrain Bread w/Cheese or Veggie Muffin. I Eat a Lite Lunch (Wholewheat Sandwich) & enjoy Nuts/Granola, Fruit snacks & Juice during the day. I limit my Coffee to 2 Cups a Day, 1 Full during my Morning Routine & 2-3 smaller servings between 9-3pm. I Eat Fish (esp. Salmon), some Poultry & Vegetable-based products - no Red Meat. I drink Almond Milk, occasionally take Protein Powder, Greek Yogurt. I love Mozzarella & "low-fat" Swiss. I start each New Year with a Friday (Dawn-Dusk) Fast every January & when I need to really Focus on something critical. I have used Calorie Counting Apps a few times over the last decade when I needed to Lose Weight, but not since I moved to a Daily Exercise Ritual.
  12. 12
    Mental Health. Input = Output. I Limit what I Listen-Watch-Read to Positive, Helpful & Inspirational Media & News i.e. My Podcasts, Facebook Timeline/Groups, YouTube Subs/Videos, etc. Most of my close Friends share my Faith-based Values & being part of a Community of like-minded people is critical. I limit how much negative Political News I consume, preferring to skim headline & watch a few brief clips in the evening on YouTube from my trusted sources (i.e. NOT Mainstream Media). Check out the Link below to download a list of my Favorite Podcasts.

My Top 5 Related "Productivity" Products

Full Focus Planner by Michael Hyatt

I use the Classic Version with Notes pages for every day but they also have a new slimmer Pocket Version without the daily Notes pages. Includes Daily pages, Weekly Previews, Annual Goals, Goal Detail pages, Daily Rituals, Ideal Week, Monthly/Quarterly views & more.

ToDoist Pro + PomoDoneApp

Works on Mac/PC, IOS/Android & Web. I use the Pro Version for advanced features. Brand new Boards are great for visualization. Mac Desktop syncs well with PomoDoneApp for me; I use 30-45min Pomo's & get a Weekly Tasks & Time Report. I use custom Full Focus Planner & 4DX Templates organized by Goals & Work Type i.e. Planning, Content Creation, Marketing, Client Work, Communications, Financial, Studio/Tech., Personal/Home Life, etc.   

iPhone

I use for Alarms/Reminders, to Listen to Podcasts & Music, Read/Study the Bible (YouVersion), Track RunKeeper Workouts & Habits, To-Do's & Notes sync., GPS Maps, Mobile Messages, Shopping, Taking & Sharing Photos/Videos on Social...and even to make/receive Phone Calls! 


MacBook Pro 15"

While I still use a Desktop for larger Video projects (esp. for Rendering/Export), 90% of my Work is done on my MacBook Pro. Being able to move & work in various desks, chairs, rooms, etc. keeps me from boredom. Most used Apps incl. ToDoist, Notes, Mail & Spark, Adobe Creative Cloud (Premiere, Audition, Lightroom, Photoshop, etc), Pro Tools + Logic Pro, Izotope RX & Waves plugins, ThriveThemes in WordPress, MS Word/Excel & Chrome/Safari.  


Books: The One Thing & 4 Disciplines of Execution

The best thing we can do as "ADD" Creatives / Entrepreneurs is Focus on a Few "Most" Important Goals, specifically One Thing or 1 "Wildly Important Goal" (aka "WIG") at a time that would have the greatest impact i.e. produce the biggest change, make things easier or unnecessary, has the highest ROI - in terms of time/energy & money. I can easily spread myself too thin trying To Do too many things. So I look at my Annual Goals, then select 1 "WIG" or Priority to focus on for the Year & each Quarter above-&-beyond normal "business" operations.

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About the Author

Eric Michael Cap is a passionate multi-talented Writer/Producer & Audio/Visual Story-Teller. Eric has run his own successful Creative Agency-Production Business @ GOLD STREET for over 2 Decades in Los Angeles. He's also a Christian, Husband & Father who loves helping & serving like-minded People with excellence. How Can We Help You? #EricMichaelCap #GoldStreet

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